Collaborative Libraries Forum (CLF) Meeting Minutes

December 11, 2000

Submitted by Monica Brooks (brooks@marshall.edu).

In Attendance:
LuAnn Johnson (WLSC), Thelma Hutchins (FSC), Laura Neal (SC), Monica Brooks (MU), R. N. Sharma (WVSC), Linda Bane (PSC), Lisa Gianettino (WVU-P), Mary Salony (WVNCC), Ed Ward (WVNET), and Marilyn Johnson (WVLC).

CLF Sub-Group = Consortium
Thelma Hutchins agreed to serve as the CLF liaison to the Statewide Directors consortium effort and report updates/happenings to the CLF.

The statewide consortium progress has been excellent w/ participation from special, academic, public and WVLC librarians. K-12 has been invited but has not attended planning meetings so far. A steering committee has been formed and the group is hoping to share draft documents pertaining to the WVLA legislative initiatives soon.

WVNET Policy Board Action
CLF group agreed to provide a draft statement of information on the consortium effort and filtering/censorship. Both will be discussed online prior to the next WVNET policy board meting.

CLF group agreed the CLF's role is to present areas of concern and action items to the board for discussion and policy-making purposes.

CLF Sub-Group = Resource sharing
Linda, Monica and Marilyn will work together to create a web-survey that will be sent to WV libraries. The purpose of the survey is to gain infrastructure info for resource sharing and union catalog purposes. Another focus of the survey is to obtain timetable for Z39 compliance among WV libraries.

Survey and results can be posted within 3 months time (target date = March 15, 2001).

Interlibrary Loan and document delivery discussion
The group discussed ways to improve communication to facilitate existing ILL services between the WVLC and academic libraries. WVLC will be looking at new methods of serving libraries after the WVLC catalog is migrated to a UNIX-based system.

The CLF agreed that courier services are critical to our ILL success and plan to look into this further.

CLF Sub-Group = Intellectual freedom
Marilyn Johnson agreed to be the liaison to the WVLA intellectual Freedom committee. She will keep the CLF abreast of IFC happenings and events.

Libraries must comply with E-rate funding requirements. If public libraries accept E-rate funding, they are required to install filtering software. So far the software can be obtained for free, however, the logistics of maintaining this at the WVNET or client level have not been ironed-out by librarians and technicians. WVLC works w/ WVNET on this issue.

New Business
Linda has posted several items to the CLF pertaining to Ariel. Linda provided a memo on free java scripting that could assist w/ OCLC processing.

Several questions regarding copyright were discussed. LuAnn Johnson will be looking for articles pertaining to copyright to be sent to the list for discussion.

Problems w/ the WVLC ILL notification process were discussed. Ariel and it's potential use by the WVLC was mentioned as a solution. The WVLC will be investigating several options to coincide with the migration to Unix and demise of HP Desk.

Pricing may be related to number of transactions so all options will be considered. PALINET can broker Iliad services to libraries in WV.

Web Presence
Linda Bane agreed to work with Ed to create a CLF presence on the web via WVNET's web server.

Next CLF meeting:
February 12, 2001
1-2:30 p.m.
WVNET in Morgantown
Governor's Office of Technology, Charleston

Next WVNET Policy Board meeting:
TBA (February 2001)